Unit Assistant – Political Adviser

To serve as Unit Assistant to the Office of the Political Adviser providing general services
including:

1. Draft and type correspondence, letters, faxes, verbal notes, circular notes, or any other type
of correspondence, in Spanish, English, and French if the employee has the knowledge of
the language.
2. Undertake translations of letters and any other documents in the languages of incumbent’s
knowledge.
3. Dispatch correspondence via mail, courier, hand, fax and/ or e-mail.
4. File letters, faxes and any other correspondence of the Unit, and copy and forward all
correspondence for the general archives of the Secretariat.
5. Arrange appointments and/ or meetings and manage the agenda/ diary of the Political
Adviser, with confirmation or regrets and remind all concerned.
6. Make phone calls as requested by the Political Adviser, and take messages on his/her
absence.
7. Manage internet and e-mails as required.
8. Prepare dossiers for the Political Adviser’s official missions.
9. Prepare the VAT and gas claims for the Political Adviser.
10. Assist the Political Adviser in the preparation and monitoring of medical claims.
11. Assist the Political Adviser in personal matters that he/she requests within the parameters
of the organization.
12. Assist in the logistics of the Ministerial Council meetings and in the preparation and
circulation of the documents.
13. Participate in the reception roster.
15. Any other duties as assigned by his/her Supervisor